- Basically, that is to see that the grounds are mowed and property and
equipment are kept in good repair.
- Encourage growth of wildflowers through planting and selectively
mowing all appropriate Common Areas.
- Care and maintenance of all Common Areas which includes the
entrance, Lakeside recreational area, boat slips, docking and
launching areas, dam, spillway, and related watershed area.
- Maintains the condition of the Lake Watershed area, dam and spillway
with regard to erosion, damage due to seepage, etc. and maintains
vegetation (i.e., mowing, fertilizing, seeding, etc.) on both front and
back sides of the dam.
- Care and maintenance of all Association buildings and equipment.
- Monitors county roads within the development for any fallen trees or
branches in times of adverse weather. Works to clear roadways when
- Animal and Insect Control
- Recommends actions to the Board necessary to control all wildlife that
poses a threat to all of the Common Areas including gophers, beaver,
nutria, fire ants, beetles, etc.
- Fire Ant Control: Takes whatever actions deemed appropriate to
control Fire Ants in the common areas, so long as “Environmentally
Safe” measures are used. Notices of details of application of Fire Ant
control measures are to be reported to the Board.
- Gopher Control: Specific actions/responsibilities related to Gopher
control on the dam are as follows:
- Any member of the Committee, or any member of the Association, who
observes a high-level of gopher activity in any common area shall
report their findings immediately to the chairperson of the Maintenance
& Improvements Committee, and also to the Board President.
- The chairperson of the Maintenance & Improvements Committee shall
immediately verify the findings and shall implement whatever
environmentally-safe control measures (other than the use of any
poison) this committee deems appropriate.
- If the problem relates to the dam, however, the chairperson of the
Maintenance & Improvements Committee shall make a report to the
President of the Board, immediately, along with the recommendation
that an application of poison on the dam be approved by the Board.
- The President of the Board shall contact all other members of the
Board, advising them of the problem and getting their approval to
- The approval of a majority of the directors to poison shall be required,
and confirmation of the Board’s approval shall be placed in the
- Thereafter, the President shall contact the chairperson of the
Maintenance & Improvements Committee and request that they, or a
member of this committee, immediately implement the appropriate
poisoning procedures on the dam as outlined by the Wood County
Extension Agent (namely, a one-time, below-ground application of
poison, such as Gopher 35, directly in the mound/tunnel areas with a
follow-up application in 2-3 weeks, if new activity is observed).
- The President shall also request that the chairperson of the
Maintenance & Improvements Committee post a dated notice of the
poisoning on the community bulletin board and place warning signs at
both ends of the dam immediately prior to the application of the poison.
- This notice and the warning signs shall remain posted until the poison
has had time to dissipate (approx. 2-3 weeks). If a second application
of poison is necessary, the notice and warning signs shall remain
posted for an additional 2-3 weeks.
- Governmental Relationships
- Maintains contact with the Precinct 4 Commissioner in Wood County
concerning road maintenance and erosion.
- Plans and implements all improvements to the common areas (i.e.,
construction of new buildings, improvements to old buildings,
construction of piers, rocking of the dam, etc.).
- Solicits a minimum of three (3) bids for all labor and materials that are
to exceed three hundred dollars ($300) in costs, or justifies to Board
circumstances warranting less than three (3) bids.
- Supervision and review of committee expenditures to ensure financial
responsibility. This financial supervision will include preparation of the
proposed yearly budget, presentation of the proposed budget to the
Board of Directors for approval and committee operation within the
- Presentation of summary of committee activities in Horseshoe Bend
newsletters and at the Annual Horseshoe Bend Homeowners' meeting.
- The Chairperson is responsible for keeping detailed records of the
year's activities, budget, etc. to pass on to succeeding chairpersons.
- Any responsibilities that become necessary due to unforeseen future
needs or additional responsibilities assigned by the Board of Directors
of the Homeowners' Association.
The Maintenance & Improvements Committee shall consist of a
chairperson and the number of members deemed necessary to carry out
the above-outlined responsibilities.