MAINTENANCE & IMPROVEMENTS COMMITTEE    Committee Members Jerry Walker - Chairperson Carlos Owens - Co-Chair Bob Miller Chuck Mohan Clyde Osborn David Blizzard David Bridges Gordon Glass Jim McCord Jimmy Chiles John Whitsell Judy Branton Kim Hart Larry Branton Lynn Grantham Mike Starnes Norman Taliana Ray Lambert
MISSION STATEMENT: Maintains the overall appearance of the common areas and all improvements thereto.
RESPONSIBILITIES: Maintenance Basically, that is to see that the grounds are mowed and property and equipment are kept in good repair. Encourage growth of wildflowers through planting and selectively mowing all appropriate Common Areas. Care and maintenance of all Common Areas which includes the entrance, Lakeside recreational area, boat slips, docking and launching areas, dam, spillway, and related watershed area. Maintains the condition of the Lake Watershed area, dam and spillway with regard to erosion, damage due to seepage, etc. and maintains vegetation (i.e., mowing, fertilizing, seeding, etc.) on both front and back sides of the dam. Care and maintenance of all Association buildings and equipment. Monitors county roads within the development for any fallen trees or branches in times of adverse weather. Works to clear roadways when necessary Animal and Insect Control Recommends actions to the Board necessary to control all wildlife that poses a threat to all of the Common Areas including gophers, beaver, nutria, fire ants, beetles, etc. Fire Ant Control: Takes whatever actions deemed appropriate to control Fire Ants in the common areas, so long as 'Environmentally Safe' measures are used. Notices of details of application of Fire Ant control measures are to be reported to the Board. Gopher Control: Specific actions/responsibilities related to Gopher control on the dam are as follows: Any member of the Committee, or any member of the Association, who observes a high-level of gopher activity in any common area shall report their findings immediately to the chairperson of the Maintenance & Improvements Committee, and also to the Board President. The chairperson of the Maintenance & Improvements Committee shall immediately verify the findings and shall implement whatever environmentally-safe control measures (other than the use of any poison) this committee deems appropriate. If the problem relates to the dam, however, the chairperson of the Maintenance & Improvements Committee shall make a report to the President of the Board, immediately, along with the recommendation that an application of poison on the dam be approved by the Board. The President of the Board shall contact all other members of the Board, advising them of the problem and getting their approval to poison. The approval of a majority of the directors to poison shall be required, and confirmation of the Board's approval shall be placed in the Association files. Thereafter, the President shall contact the chairperson of the Maintenance & Improvements Committee and request that they, or a member of this committee, immediately implement the appropriate poisoning procedures on the dam as outlined by the Wood County Extension Agent (namely, a one-time, below-ground application of poison, such as Gopher 35, directly in the mound/tunnel areas with a follow-up application in 2-3 weeks, if new activity is observed). The President shall also request that the chairperson of the Maintenance & Improvements Committee post a dated notice of the poisoning on the community bulletin board and place warning signs at both ends of the dam immediately prior to the application of the poison. This notice and the warning signs shall remain posted until the poison has had time to dissipate (approx. 2-3 weeks). If a second application of poison is necessary, the notice and warning signs shall remain posted for an additional 2-3 weeks. Governmental Relationships Maintains contact with the Precinct 4 Commissioner in Wood County concerning road maintenance and erosion. Improvements Plans and implements all improvements to the common areas (i.e., construction of new buildings, improvements to old buildings, construction of piers, rocking of the dam, etc.). Solicits a minimum of three (3) bids for all labor and materials that are to exceed three hundred dollars ($300) in costs, or justifies to Board circumstances warranting less than three (3) bids. Supervision and review of committee expenditures to ensure financial responsibility. This financial supervision will include preparation of the proposed yearly budget, presentation of the proposed budget to the Board of Directors for approval and committee operation within the approved budget. Presentation of summary of committee activities in Horseshoe Bend newsletters and at the Annual Horseshoe Bend Homeowners' meeting. The Chairperson is responsible for keeping detailed records of the year's activities, budget, etc. to pass on to succeeding chairpersons. Any responsibilities that become necessary due to unforeseen future needs or additional responsibilities assigned by the Board of Directors of the Homeowners' Association. COMMITTEE MAKEUP: The Maintenance & Improvements Committee shall consist of a chairperson and the number of members deemed necessary to carry out the above-outlined responsibilities.